Governance – Project Management


The Dunstan Thomas Project Manager acts as the primary interface to the Client and is responsible for the delivery of the project to time-scale, quality and budget. The process of conducting and controlling the project will be agreed between both parties and documented in a Project Management Plan (PMP) covering:

  • Project Objectives Governance
    • Project Structure
    • Roles and Responsibilities
    • Meetings and Attendees
    • Progress Reporting
    • Project Structure and Hierarchy
    • Escalation Channels
    • Action Capture and Management
  • Project Methodology
    • Development Methodology
    • Delivery Methodology
  • Scope Management
    • Work Breakdown Structures
    • Deployment Plan
    • Change Control Management
  • Schedule Management
    • Milestones
    • Project Plan
    • Dependencies
  • Cost Management
    • Payment Milestones
    • Cost Reporting
  • Quality Management
    • Unit Testing
    • System Testing
    • User Acceptance Testing
  • Risk & Issue Management
    • Risk Log
    • Issue Log

 Project Meetings

Aside from Client participation in Sprint Planning meetings and Review and Retrospective meetings, the Dunstan Thomas’ standard governance model consist of weekly progress meetings for the team and monthly steering group meetings for the key stakeholders. The weekly work stream meeting’s aims are:

  • Management of cross work stream dependencies and deliverables
  • Planning, monitoring and control of project activities
  • Review and manage key milestones and overdue tasks
  • Review and manage project issues, risks and actions
  • Assessment of change request impacts from the work streams and identification of potential change requests
  • Escalation of issues that cannot be resolved to the Steering Committee
  • Identification of operational impacts

The meetings may be held by conference call or face to face depending on the stage of the project.

Monthly Project Meeting

The monthly joint steering group meeting objectives are to:

  • Champion the overall project and its delivery
  • Support the project by ensuring that appropriate resources and funds are prioritised according to the needs of the project
  • Expedite escalated joint business and technical risks and issues
  • Approve scope changes that will have a major impact on the project (cost, timeline, quality)
  • Support and enforce the joint commercial agreements
  • Approve major planning changes
  • Manage Senior Executive Group expectations
  • Support designated Project Managers, Business Leads and Executive Sponsors in the implementation the project

A summary report highlighting commercials, progress, issues and risks is issued prior to the meeting to steer the meeting contents and agenda.

Depending on the size and nature of the project, these meetings can be tailored in terms of frequency and location (e.g. by telephone / online) as required.

For more information Contact Dunstan Thomas or learn more about our approach to software development.